Indtax Business Advisors LLP

Mandatory ROC compliance is a fundamental obligation for companies and LLPs in India, serving as a means to ensure that these entities operate within the boundaries of the law and maintain transparency in their business operations. Non-compliance with ROC requirements can result in significant penalties, legal consequences, and disruptions to business operations, underscoring the importance of adhering to these mandatory obligations.

Company Compliance Checklist	Description and Timeline
First Board Meeting	The First Meeting of the Board of Directors is required to be held within 30 days of Incorporation of the Company. Notice of BM must be sent to every director at least 7 days before the meeting.
Subsequent Board Meetings	Minimum 4 Board Meetings to be held every year with not more than 120 days gap between two meetings.
Filing of Disclosure of interest by Directors	Every director at: ‐ First meeting in which he participates as director; or ‐ First meeting of Board in every FY; or ‐ Whenever there is a change in disclosures Shall disclose in Form MBP‐1 (along with a list of relatives and concerns of relatives in the Company as per RPT definition), his concern or interest in any company, body corporate, firm, or other association of individuals (including shareholding interest). Form MBP‐1 shall be kept in the records of the company.
Appoint or resignation of Auditor	Reporting of director appointments, resignations, or changes in the Board of Directors using Form DIR-12
Annual General Meeting	Companies are required to conduct an AGM within six months from the end of the financial year and file the AGM-related documents with the ROC.
Annual Return	Filing of the annual return, typically in Form MGT-7, which provides information about the company's shareholders, directors, and financial performance.
Financial Statements	Submission of financial statements, including the balance sheet, profit and loss statement, and cash flow statement, typically in Form AOC-4
Statutory Audit of Accounts	Every Company shall prepare its Accounts and get the same audited by a Chartered Accountant at the end of the Financial Year compulsorily. The Auditor shall provide an Audit Report and the Audited Financial Statements for the purpose of filing it with the Registrar.
Change of Address	Reporting any change in the registered office address of the company within prescribed timelines
Director Identification Number (DIN)	Ensuring that all directors have a valid DIN and that any changes in DIN details are updated with the ROC. Annual KYC is mandetory to all DIN holder otherwise penalty of Rs. 5000 is applicable
Dissolution and Liquidation	Filing documents related to the dissolution and liquidation of the company or LLP, if applicable.

Mandatory ROC Compliance

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